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Essential Reports

The reports every attorney needs: Aging, Collections, Productivity, and more. Know exactly where your practice stands.

12 min Essential

In This Guide

Why Reports Matter

You can't improve what you don't measure. These seven reports give you the complete picture of your firm's financial health:

  1. A/R Aging: Who owes you money and how long it's been outstanding
  2. Productivity Report: Hours worked vs. hours billed by timekeeper
  3. Revenue by Client: Your most (and least) profitable relationships
  4. Work in Progress: Unbilled time that's sitting on the table
  5. Trust Reconciliation: IOLTA compliance at a glance
  6. Performance Report: Utilization, realization, and collection rates by timekeeper
  7. Referral Source Report: Which marketing channels and referral sources bring in the most revenue
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SCREENSHOT: Reports dashboard showing all seven essential report tiles — A/R Aging, Productivity, Revenue by Client, WIP, Trust Reconciliation, Performance Report, and Referral Source Report

Your seven essential reports, all accessible from one clean dashboard

Report #1: A/R Aging

The most important report for cash flow. Shows all outstanding invoices organized by age:

  • Current (0-30 days): Normal collection window
  • 31-60 days: Time to follow up
  • 61-90 days: Needs attention
  • 90+ days: Collection risk

How to Run

Reports → A/R Aging. Filter by client or matter. Export to PDF for partner meetings or CSV for spreadsheet analysis.

Pro Tip

Run this weekly. Invoices in the 31-60 day bucket have the best collection rate with a simple follow-up call. After 90 days, collection rates drop significantly.

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SCREENSHOT: A/R Aging report showing color-coded buckets: Current (green), 31-60 days (yellow), 61-90 days (orange), 90+ days (red) with dollar amounts per client

The A/R Aging report instantly shows which receivables need attention

Report #2: Productivity

Essential for firms with multiple timekeepers. Shows:

  • Hours recorded per timekeeper
  • Billable vs. non-billable breakdown
  • Realization rate (billed vs. collected)
  • Target vs. actual comparison

How to Run

Reports → Productivity. Select date range and timekeepers. Compare month-over-month or year-over-year.

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SCREENSHOT: Productivity report showing billable vs. non-billable hours breakdown by timekeeper with bar chart and realization rate percentages

See each timekeeper's billable hours, realization rate, and target progress at a glance

Report #3: Revenue by Client

Know where your money comes from. This report reveals:

  • Top clients by revenue
  • Revenue concentration risk (if 80% comes from one client, that's a risk)
  • Client profitability trends over time
  • Opportunities for growth or pruning

Pro Tip

Run this quarterly. If any single client represents more than 25% of revenue, start diversifying. You don't want to be held hostage by any one relationship.

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SCREENSHOT: Revenue by Client report showing ranked client list with revenue bars and pie chart showing concentration percentages

Instantly spot revenue concentration risk and identify your most profitable client relationships

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